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City council meeting or December tenth two
thousand and eighteen well possibly to

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the challenge dear Mrs Keller here Mr
Browning your Mr are here Mr howling are

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there fights marché for your mayor Abel
here tonight is the case and will be led by

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Dr Watson something nearest church followed
by the Pledge of Allegiance please

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stand. Good gracious God

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as we gather at this time
where winter is making

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a vast approach there we become more aware
of those who do not have adequate food

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clothing and shelter they
we look upon this season as

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a time of giving more of our time talent
and treasure and imitate your generosity

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which can never be helped. We thank you for
the many agencies such as people in the

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source point and common ground for able
to connect resources with human needs and

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to help see each other as your
brothers and sisters as we begin this

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meeting we seek your inspiration and
wisdom so that all batteries will lead to

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a successful resolution and that the common
good is promoted we ask this in your

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day a man. And

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a place in the you know. It.

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Well. Ho with. All.

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Thank you might's thanks very much
about him I. Think. I know impart the

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privilege of motion family and language
of the free press in the record. If you

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like that separate Yes Please approve of
the most in summary the regular meeting of

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counsel how long of them for twenty six
two thousand eighteen as recorded can

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transcribe. So I could provide

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a safe respect for Mr Browning Rockley or
Jens distances Keller Yes Mr Brownie just

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Mr or Mr howling or yes I smashed it for
Merry Go moshing Jerry and approve of the

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motion summary of the budget work session
meeting held on December third two

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thousand eighteen as recorded in transcribe.
Russian minister Schaefer second

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Browning broccoli Mr Jones Yes Mrs
Keller with Mr Browning Yes Mr or.

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Mr Hellinger Yes Reisman shaper Yes
marrow Yes Washington or I'm five is the

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composite done the minister please with the
record. Item A substance of the motion

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summary of the hit start Preservation
Commission meeting held on September twenty

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sixth two thousand eighteen as
recorded in transcribed item B.

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Acceptance of the motion summary of the
shadetree commission meeting held on

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October twenty third two thousand eighteen
as recorded in transcribed I didn't see

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it was kept and so the motion summary of
the Planning Commission meeting held on

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the ever seventh two thousand
and eighteen as recorded

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a transcribed item see established in
Report team two thousand one hundred seven

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twenty pm of the day time for

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a public hearing and third reading the
ordinance number eighteen that's one

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nineteen in ordinance for
Fahy bank company approving

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a conditional use permit for paving on
approximately zero point eight one acres on

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properties of the three community business
district in located at seventy five West

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William Street. I to meet stablished in
your A fourteen two thousand one thousand

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and seven thirty pm is

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a day time for public hearing and third
reading affordance number eighteen plus one

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twenty in Oregon for
another Company L.L.C.

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Approving

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a conditional use permit for blue sky carwash
on approximately one point two eight

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ers on properties and a one pm
You are a cultural district with

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a plan makes you so overly district in
located on Mach two of the Copland thing

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development. Thank you but this was

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a council on the can sometimes up and move
for approval. Most women this is how the

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heck I'm going to stay for for any further
than welcome please Mr Jen Yes Mrs

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Keller with the brownie Yes sir are you
sure how in your yes I smell shape this

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merry go and she carries Item six is
time satisfy our letters but just as are

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public comments for anything but it's not
like the jungle is there anyone on it

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that would like to come
part of the five. C.

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None will hand them seven which is Committee
reports must go. Hell as I have none

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running. For them if you are
still here. But then later

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just to. Jump on down to. Them

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hands. That we didn't have for me

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resolution number eight sixty five

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a resolution establishing guidelines for
establishing new community authority. I

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think we had recommended staff
recommended last meeting it was

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a working group that was going to meet we
weren't able to do. Our recommendations

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either table this to

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a date certain or can remain on the agenda
but the purpose of this would be to

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establish some parameters for new community
Tories and you get here some input last

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the last meeting we guarding
this. Ultimately it's

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a city council policy decision as to whether
you want to establish some guidelines

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as to when you will consider new community
authorities that are initiated by. By

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the private sector Mr Sharma can elaborate
The only thing I would add is it's not

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so much parameters that are guidelines
different being still councils prerogative

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and guidelines are sort of signposts of
what people can expect we're always able to

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deviate from those guidelines in special
circumstances could be hard to fit every

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situation in the one document on how are
we work at it but otherwise Tom's right

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we've either to keep it on the agenda until
that working group revise it or we can

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table it until it hits certain or the third
option to the table and then when the

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group meets we could just move to pick it
back up off the table at that point we

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might be in the next year anyway
sweep obvious reintroduce it as

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a new two thousand and nineteen
people legislation. Under the

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delusion or see what.

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Kind of that. And most of the best just
thank you Mr John OK please Mr down

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just Mrs Keller Yes Mr Browning Mr R.

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Just falling or yes I smear shaper
Yes Merry Go machine can. I do

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a lot of them so the fifth reading phone
number eighteen months. Ordinance number

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eighteen dust ninety an ordinance finding
that the creation of the terror also

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community authority will be conducive to
the public health safety convenience and

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welfare is intended to
result in the development of

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a new community declaring that authority
to be organized in the body politic and

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corporate defining the boundary about this
already new community district providing

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the method of appointing members to that
authority board of trustees and sixteen

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the surety proposed trustee on so many
Madam Mayor members of council in your

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packet you should have the amended Titian
submitted by the developer last applicant

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which reflects the comments and discussion
from the last meeting I'm sure there

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were they did get to us the very the very
next day I reviewed it more importantly

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a great panel to have our expert in the
area review it and I believe that revisions

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do indicate what helps or indicated they
would be or Except what would be helpful

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to them from the last meeting. And the
questions are common for them. And the only

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other thing to note is that we don't have
the appointed appointments for the city

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yet requirement that is ten days from the
effective date of the legislation so

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given their summers because we have

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a forty day pick people
so we should start with.

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Your motion number. Who
sits in the second I must

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say for second one hundred for job and
further discussion with. A complete Mr Jones

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Mrs Keller Yes. Mr Browning Yes Mr R.

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Yes Mr Hellinger no vice mayor
shape or just merry go. Carries.

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Oh. Yeah yeah it's unclear if you know
we I don't well I don't there King.

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Ordinance number eighteen S one
zero five in ordinance approving

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a preliminary subdivision
plat request I'm a cop L.L.C.

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For Bell common for four single family law
on approximately one point three four

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four acres on properties owned are three
one family residential district in located

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on the north side of Bell Avenue and
on the east side of Liberty Road. And

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ordinance number eight hundred S.

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One hundred six and ordinance approving
a final subdivision plat request I'm

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a cop L C for Val common or for single
family law on approximately one point three

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four core acres on properties around R
three one family residential district and

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located on the north side of Belle Avenue
and on the east side of Liberty Road just

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once in

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a matter member of the Council this was
presented at your last meeting this is

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a forelock by rights of division here on
the Hill Avenue as we indicated last time

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this leaves the balance of the property.
Hopefully with the property owner working

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with us to effect the zone change in

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a plan that makes sense to them and sense
us in terms of the transitional use but

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it's front of you and I is just before
lots of the vision that shown in yellow on

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the screen have been answering
the questions that you might.

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Question today. Motion.

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Us and this. Give me job to me
to not respond to try to point.

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To the. Second and I have to say for

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a fact count. For the discussion. I'm

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a member of

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a public guideline you have to come
forward to the microphone. Are you

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know. Certainly my name is and I was

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fifty six last outdrive hearing where. And
the reason that I came here tonight is I

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recently heard about this and it just says
something that really both to my heart I

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want to make it really clear from the outset
that I have absolutely nothing at all

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I can develop far and his
plans if anything I'm

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a bit worried for is investment
so I just wanted to take

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a couple of minutes to share my perspective
and my story and I know we're Time is

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short of the possible I really truly hope
that we can all work together to improve

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the air quality in our city both for the
dry ment of the great town and for our

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collective help in terms of my story I
moved here from out of town approximately

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three years ago I didn't understand the
lay of the land our developer and builder

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you know didn't callous anything about
the lay of the land and how close we

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actually were to be excluding this tree so
what happened for oncet that right away

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when we moved in we are going to

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a think very strong but occasional or odor
so I investigated to find out where the

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knot with coming from I found out it was
coming from Liberty things depending on

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the way direction sometimes where we live
and heard of the order and the fumes are

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so strong that it gives

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a headache and we water out with the
depends on the wind direction but we're

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actually much much further away from the
source of the emissions than the proposed

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development we're also northwest of Liberty
Catherine compared to East which is

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directly downwind is
very very close I sent

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a letter. I believe you have that goes
into more detail about some of my feeling

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that my perspective but I just wanted to
make it clear and just share my my heart

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in person you know that I just don't feel
like any family should have to go through

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this kind of thing is the excitement of
building your own home for the first time

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and move. And to

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a great community and then having that
followed very very rapidly by disappointment

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and feeling that you
really must stop and made

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a poor choice I worry continuously about
the long term health of my two children

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who are here at the lower city schools and
enjoying the school on and doing great

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here and I just don't want to see families
have to go through the same kind of

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tension I think you know should we stay
here in the community that we've come to

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love but worry about how and things like
that and it's very hard I just when I

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thought about this I feel very strongly
that it breaks my heart to think about

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families going to the bank and you know
like I said I just hope that we can find

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ways to work together to ensure that
Delaware has clean safe care for all of us I

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would love to see the developer be able to
turn his plans into reality but I would

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also love to you know with

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a place that has clean safe air and that's
something that you know is far beyond

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that issue but it's an issue that sort of
bringing that to the forefront so I just

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took this opportunity to share my perspective
thank you so much for your help and I

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know there are many Justin I'm sorry
didn't get your name yet mine and so I had

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some of the same concerns many years back
about liberty casting and I think if you

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call them I'm pretty sure the even sit
down with them they gave me two or they

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spoke with me about exactly what is
in the in the shins and really put

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a lot of my concerns and fears that he's
that would be interesting I have tried

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calling them but the number that's published
is not both groups I don't know if

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there's. Ever You know there was

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a braying and then no one ever picked
up and you know I haven't had any luck

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getting in touch with them maybe there's

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a. Week again talk with. Bono and I
honestly would say you know I've got I

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think there's probably

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a lot of citizens of Delaware
that would model to if they have

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a positive working relationship with Liberty
castings rather than having it set up

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as

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a kind of like oh they're polluting stuff and
we're angry and we're you know. We don't

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you know I don't think it's productive to
be like that rather we've got to be able

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to find ways to work together to understand
what's going on and to be getting worse

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to each other so I think
that you know that's

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a really good direction for fix some of
the perhaps Yeah you can give us your

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contact information the clerk that we OK
with what I sign on the sheet I can stuff

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to the e-mail or

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a phone number maybe John can help yes
getting help if you think you know if I'm

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OK Thank you. OK. I mean I guess

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maybe young because I don't know if anybody
else is here to speak on that. But I

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think one of the things from what I hear
you did people has and I understand

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this like the mayor you know she's she's
watching her concerns but I'm going to

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land use cases I think it's really
important for members of the public to

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understand that we are. Constrained
by law to do things I mean these

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are some of the pro pertly their
use of news that is within the

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zoning code and there's nothing
the city can really do to.

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Prohibit it unless you want to sue and I
think that so often the public just does

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not understand that we can only do
what we are legally allowed to do so

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that I think. OK so I had my collar.

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Say. I want to know since my
neighbor states I know if I can find

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a good melody are you going
to. Brokaw Mr Geragos. Yes

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Mr Browning Yes Mr Arnault Mr Hellinger
Yes I think this may or breakup.

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Second most of them interesting perspective
the color new for the. Recount please

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Mr Jones Yes if it's Keller Yes Mr Browning
Yes Mr Moore Yes Mr Harling or yes I

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think Schaefer just may right off
mushing here jump back up I know it's

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a public hearing. On.
This one one hundred.

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Ordinance number eighteen that's one
fourteen an ordinance amending the schedule

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fee for service charge.

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The your dance before you

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00:17:49,03 --> 00:17:55,34
a say annual action that we recommend
Council take that incorporates if there are

218
00:17:55,35 --> 00:18:00,50
any changes to various cities
that the city imposes for

219
00:18:00,51 --> 00:18:04,37
a number of different reasons they come
to you as part of the budget process and

220
00:18:05,17 --> 00:18:09,04
tourney showmen has been working I believe
with the engineering department of

221
00:18:09,05 --> 00:18:13,88
finance regarding regarding those and I
believe there might be some comment about

222
00:18:13,89 --> 00:18:18,16
that if you will elaborate Absolutely we
went over the I went over to the primary

223
00:18:18,17 --> 00:18:21,72
changes last time I don't recall if it
changes came right before the meeting or

224
00:18:21,73 --> 00:18:25,16
after the meeting but there were some
additional small adjustment that were added

225
00:18:25,17 --> 00:18:30,29
from your very first draft for reservations
of room shelters for the Parks

226
00:18:30,30 --> 00:18:30,66
Department

227
00:18:30,67 --> 00:18:34,34
a template that should be the only difference
from the draft that you saw from the

228
00:18:34,35 --> 00:18:39,59
very beginning otherwise one of the changes
was the engineering proposal of doing

229
00:18:39,60 --> 00:18:43,13
it and the other was the small cell
legislation that we talked about in terms of

230
00:18:43,14 --> 00:18:45,64
how to account for that
because right now it's not in

231
00:18:45,65 --> 00:18:49,74
a tree but we're trying to account for both
the federal scheme done through comment

232
00:18:49,75 --> 00:18:52,85
and the state legislation
that we're trying to strike

233
00:18:52,86 --> 00:18:57,07
a balance between but I'd be
happy to answer any questions.

234
00:19:03,12 --> 00:19:09,32
No Just I know that we've mentioned at the
last meeting that we had gotten feedback

235
00:19:09,33 --> 00:19:10,76
from the from the V.I.I.

236
00:19:10,82 --> 00:19:17,53
Regarding the way we were imposing our
charge for engineering and for inspection

237
00:19:18,37 --> 00:19:22,20
over the last several months bill has
been working with his staff to do

238
00:19:22,21 --> 00:19:26,88
a better job of trying to track what our
costs are in the amount of time that we're

239
00:19:26,89 --> 00:19:33,32
spending on those and come up with. Different
approaches actually to those charges

240
00:19:33,56 --> 00:19:39,96
Bill do you want to just. This provided
counsel Yeah I think we can provide

241
00:19:39,97 --> 00:19:46,41
something for but you know the real
brief that. From the future new

242
00:19:46,42 --> 00:19:50,51
projects what we'll do is just track the
actual inspection costs through our

243
00:19:50,52 --> 00:19:56,27
contractors or our staff inspection time
and billing out of the monthly basis plus

244
00:19:56,96 --> 00:20:00,67
a ten percent administrative fee that covers
all other employees involvement during

245
00:20:00,68 --> 00:20:05,18
inspection time as well those figures are
really boasted by as Tom mentioned the

246
00:20:05,19 --> 00:20:09,59
work over the past year we look very closely
at the actual costs and overhead costs

247
00:20:09,81 --> 00:20:15,71
for inspection benefits to good quality
development has good cost control good

248
00:20:15,72 --> 00:20:20,74
control over their contractors is they'll
realize lower cost because spectrum will

249
00:20:20,75 --> 00:20:21,46
be smoother

250
00:20:21,72 --> 00:20:25,68
a product that has problems for whatever
reason it could be the site could be the

251
00:20:25,69 --> 00:20:29,96
plans are going to hire inspection fees
because it's could take longer to do it so

252
00:20:29,97 --> 00:20:34,60
really what's going up with is everyone
really paying their proportionate share of

253
00:20:34,61 --> 00:20:38,30
inspection based on the quality of their
product which I think is what was

254
00:20:38,31 --> 00:20:41,16
expressed by the development
community through the I.A.E.A.

255
00:20:41,24 --> 00:20:46,16
And it doesn't really change fundamentally
we're still covering our costs we're

256
00:20:46,17 --> 00:20:51,66
just making sure that those who have the
most efficient projects will pay less and

257
00:20:51,67 --> 00:20:55,26
those who are more burdensome to the community
will pay more I think it's still in

258
00:20:55,27 --> 00:21:00,47
line with when we initially makes major
adjustments month Justin's to development

259
00:21:00,48 --> 00:21:05,94
fees back in the around two thousand were
council time wanted development to pay

260
00:21:05,95 --> 00:21:11,42
for development one of the underscoring
principles there was. Community should have

261
00:21:11,43 --> 00:21:15,39
to burden the cost of inspection development
should that promise hasn't changed

262
00:21:15,65 --> 00:21:18,79
it's not just the appropriate development
the pay their fair share whatever that

263
00:21:18,80 --> 00:21:21,49
sure and we had a good discussion would be

264
00:21:21,50 --> 00:21:26,12
a last week over the phone again I think
they're generally very supportive of the

265
00:21:26,13 --> 00:21:32,46
changes we're working on coming up with
what projects are so early in the stage

266
00:21:32,47 --> 00:21:36,63
what we throw into the new fee structure
versus the ones that are far along with us

267
00:21:36,64 --> 00:21:41,34
finish up on the existing fee structure
that's already in place. And we've pretty

268
00:21:41,35 --> 00:21:45,96
well made that list I think there's three
projects that come to mind that are just

269
00:21:45,97 --> 00:21:47,22
starting that can also be

270
00:21:47,23 --> 00:21:51,21
a will to the new few structures Well I
mean I think that the thought that was

271
00:21:51,66 --> 00:21:56,03
a fair way to make the transition the last
part of that is working out just some of

272
00:21:56,04 --> 00:22:01,63
the fine details of finance regarding how
to gather the bills from our contractors

273
00:22:01,64 --> 00:22:05,60
and how to report on ours so that finance
in appropriate ways we can actually

274
00:22:05,61 --> 00:22:10,09
package that into an invoice monthly
invoice if there's ever an issue with any

275
00:22:10,10 --> 00:22:13,69
developments small or large where invoice
is not being paid and we have the ability

276
00:22:13,70 --> 00:22:18,35
to point and just say well we're not going
to inspect so you can't continue on I

277
00:22:18,36 --> 00:22:22,07
don't really predict an issue with
knowing the development community such

278
00:22:22,08 --> 00:22:26,66
a large development community very
cooperative. And I don't know if people have

279
00:22:26,67 --> 00:22:31,69
a problem there small projects we you know
between help with Sean and Dave and his

280
00:22:31,70 --> 00:22:36,69
staff and our staff we we work very
closely with the so I think we'll be very

281
00:22:36,70 --> 00:22:40,85
smooth transition ultimately and really
hopefully hits the mark of what the be

282
00:22:40,86 --> 00:22:47,08
a development community is looking for.
Question Lester as we talk about whether or

283
00:22:47,09 --> 00:22:48,79
not we were going to charge it as

284
00:22:48,80 --> 00:22:53,78
a part I think the positive press on your
twenty five percent read through the most

285
00:22:53,79 --> 00:22:54,77
of the images alters

286
00:22:54,78 --> 00:22:58,91
a civilian issue but it's can exist model
and it was experience it was an extreme

287
00:22:58,92 --> 00:23:04,10
winds and we saw those and you do that
or what we're right now we don't have

288
00:23:04,11 --> 00:23:08,55
a deposit and I get in the underlying thought
was in the first month we're going to

289
00:23:08,56 --> 00:23:10,23
have a bill so this could be

290
00:23:10,24 --> 00:23:14,36
a problem surfacing within thirty days
to forty five days I mean projects most

291
00:23:14,37 --> 00:23:16,45
projects take a minimum
four to six months of

292
00:23:16,46 --> 00:23:21,11
a small project to complete so if there are
any indications of issues we can right

293
00:23:21,12 --> 00:23:25,51
up front address them sit back down with
developer of the prisoners and get results

294
00:23:25,52 --> 00:23:28,00
right away so I don't think having to take

295
00:23:28,01 --> 00:23:33,21
a deposit and then track that deposit then
last in start taking some money out then

296
00:23:34,07 --> 00:23:36,49
go negative it started
voicing it just creates

297
00:23:36,64 --> 00:23:41,61
a little bit more cumbersome than just we
have enough staff to work just hand in

298
00:23:41,62 --> 00:23:46,36
hand with each developer and of just
understanding that they will pay and if

299
00:23:46,37 --> 00:23:51,15
something happens with one them back on
that we haven't an issue but again we have

300
00:23:51,16 --> 00:23:55,29
so many staff available to help developers
be successful it's always our goal there

301
00:23:55,30 --> 00:23:59,70
are clients these new developments invest
in community so we do everything we can

302
00:23:59,71 --> 00:24:04,51
to try to make them successful so we really
don't feel that the current positive

303
00:24:04,52 --> 00:24:07,79
prize really necessary
and I think of it became

304
00:24:07,80 --> 00:24:12,10
a problem we did we come back to counseling
I think and make that recommendation

305
00:24:14,45 --> 00:24:20,47
any of the questions that. Carry
anyone on here like compartments.

306
00:24:23,52 --> 00:24:30,26
If you please state your name and address
on the record. Good afternoon or

307
00:24:30,36 --> 00:24:34,60
evening I guess John Malcolm representing
the building industry association of

308
00:24:34,61 --> 00:24:41,41
central Ohio for four five Hutchinson
Avenue. It occurred to me on my way up here

309
00:24:41,42 --> 00:24:44,53
tonight to this my first time speaking
to council and I'm pleased to do so in

310
00:24:44,54 --> 00:24:51,52
support of this ordinance
this is. Been outlined very

311
00:24:51,53 --> 00:24:54,53
well by your staff but
construction inspection is

312
00:24:54,54 --> 00:24:58,79
a vital city service to the development
process private and public interests are

313
00:24:58,80 --> 00:25:00,22
aligned as everyone wants

314
00:25:00,23 --> 00:25:03,53
a timely construction process and to be
assured that the construction is done

315
00:25:03,54 --> 00:25:08,21
properly it is our position that the ordinance
is an improvement to ensure the cost

316
00:25:08,22 --> 00:25:12,39
of inspections or pay in the manner that
provides full funding to the city so that

317
00:25:12,40 --> 00:25:16,80
the city is appropriately staff to provide
good and timely services we appreciate

318
00:25:16,81 --> 00:25:20,12
our opportunity over the past year to work
with the city administration to bring

319
00:25:20,13 --> 00:25:25,33
this ordinance to council and thank you
very much for doing so thank you thank you

320
00:25:25,33 --> 00:25:30,78
. There anyone else in the
on it like I'm part of.

321
00:25:34,31 --> 00:25:41,07
The not close the public hearing the
wish to counsel. I think it's with or.

322
00:25:42,67 --> 00:25:47,58
Thank them for us because it wouldn't take
effect if you really. Hate them not I.

323
00:25:49,01 --> 00:25:55,86
If you resist slowly weaken the
seven during the. Ordinance

324
00:25:55,90 --> 00:26:00,61
number eighteen S one zero nine ordinance
making appropriation for the year two

325
00:26:00,62 --> 00:26:06,58
thousand. And declaring an emergency
emergency closet this ordinance and fear

326
00:26:06,59 --> 00:26:10,98
bicycling are to be an emergency as are
necessary to provide for the public the

327
00:26:11,02 --> 00:26:15,72
safety health and welfare of the city in
further to provide lawful appropriations

328
00:26:15,76 --> 00:26:20,39
available for expenditure by January first
two thousand one hundred and that such

329
00:26:20,40 --> 00:26:26,00
will be in full force and effect immediately
upon its path. Thank you so this is

330
00:26:26,01 --> 00:26:30,39
the the second reading the second
public hearing which will start

331
00:26:30,40 --> 00:26:36,84
a couple of minutes. The planned
schedule is to adopt the

332
00:26:37,34 --> 00:26:42,75
two thousand one hundred bucks it on
Thursday Next Thursday the twenty and I know

333
00:26:42,76 --> 00:26:47,78
there was some follow up discussion from
the last council meeting that we had and

334
00:26:47,79 --> 00:26:51,04
were prepared to talk about that the same
thing I don't know if you want to that

335
00:26:51,05 --> 00:26:57,11
now or towards the end of the meeting.
We're prepared to do I know you have

336
00:26:57,12 --> 00:27:01,48
a lot of other items on here on those we
can come back to this now let's do it now

337
00:27:02,01 --> 00:27:06,91
OK. Well I know there were some
questions that were raised

338
00:27:07,34 --> 00:27:13,66
a couple McKellar have raised some questions
regarding. The city's fund balance and

339
00:27:13,85 --> 00:27:18,33
provided some background information about
that we're prepared to talk about at

340
00:27:18,34 --> 00:27:25,14
this evening and anything else related to
the budget so well thank you. Very much

341
00:27:25,15 --> 00:27:29,74
appreciate all of the hard work that went
into preparing the budget to see staff

342
00:27:29,75 --> 00:27:34,61
members that work hard on this we have
an excellent finance director we have

343
00:27:34,68 --> 00:27:41,07
a perfect manager for this in the NO
WAY criticism that way but I feel

344
00:27:41,08 --> 00:27:44,09
personally uncomfortable approving

345
00:27:44,10 --> 00:27:51,03
a budget that shows expenditures
that he. And our revenues

346
00:27:51,04 --> 00:27:57,85
are. Projected to increase by
what it's ific percentage again

347
00:27:58,33 --> 00:28:04,63
really moves with overall revenues seven

348
00:28:05,48 --> 00:28:09,26
percent seven percent all
over the budget over that's

349
00:28:09,27 --> 00:28:15,66
a gritty healthy in creek and I'm pretty
sure that between all of us really smart

350
00:28:15,67 --> 00:28:21,27
people. We can reflect expenditure if it's
done exceed what we expect to bring in

351
00:28:21,31 --> 00:28:26,90
and I'm not sure if anyone else I'm share
that concern but I wanted to just raise

352
00:28:26,91 --> 00:28:29,72
it because we are talking
about adding quite

353
00:28:29,73 --> 00:28:36,71
a few staff positions and if everything in
the budget happens exactly the way we're

354
00:28:36,72 --> 00:28:41,94
planning we will need to tap into that
announce to cover stacked addition that

355
00:28:41,95 --> 00:28:48,69
we're at. That raises Jeff the
concern in my mind about how

356
00:28:48,70 --> 00:28:49,51
prudent that ends.

357
00:28:56,31 --> 00:29:02,06
Meant when he had some
doubt have one from year.

358
00:29:03,22 --> 00:29:09,31
To somehow it in all comes out of this
somehow that man always make the work I

359
00:29:09,32 --> 00:29:15,17
don't know how. I'm not that I'm comfortable
with that at that point you know how

360
00:29:15,18 --> 00:29:21,50
the rest of you feel. Good
all. Of those go to work.

361
00:29:22,84 --> 00:29:29,60
Or just to hold it was. I think the
other piece to bear in mind also

362
00:29:29,64 --> 00:29:36,42
is some of. The word is that
the news about use contingency

363
00:29:36,43 --> 00:29:38,02
money is here for G.M.

364
00:29:38,10 --> 00:29:43,39
The year that may or may not get used which
it totally on the scope of nine hundred

365
00:29:43,40 --> 00:29:47,100
thousand dollars and you look at it two
hundred thousand dollars so there's you

366
00:29:48,01 --> 00:29:53,52
know it's potential It's good to have
that money coming in. Being one hundred

367
00:29:53,53 --> 00:29:59,49
percent of. Our general
fund money budget stuff

368
00:30:00,15 --> 00:30:07,04
personally I'm not sure. Big because
I didn't want to. You know our

369
00:30:07,08 --> 00:30:13,35
historical performance has been
such that we don't see any anything

370
00:30:13,50 --> 00:30:20,28
significant on the rise and that would
impede our ability to meet form and

371
00:30:20,29 --> 00:30:26,85
as we have. Agreed but if there
was some sort of significant

372
00:30:26,86 --> 00:30:31,14
downturn we have unfun down at
almost the bare minimum we can take.

373
00:30:33,38 --> 00:30:38,79
Seventeen point. We have been in common
at nine fifty and they're right.

374
00:30:40,56 --> 00:30:43,03
Right we also we also set up

375
00:30:43,04 --> 00:30:49,70
a few years ago the budget
stabilization fund which. Was one

376
00:30:49,71 --> 00:30:55,99
tended to address. Issues
that might come up losing an

377
00:30:56,00 --> 00:30:59,34
employer. Something that is

378
00:30:59,35 --> 00:31:05,22
a one off kind of situation and so that
that stabilization that budget reserves you

379
00:31:05,23 --> 00:31:10,77
set up in two thousand and fourteen that
was included that and. I don't most of you

380
00:31:10,78 --> 00:31:15,49
may recall that we did we set up an
economic developers are fun we set up

381
00:31:15,50 --> 00:31:20,83
a bunch of stabilization that's actually
what I believe we adjusted our Reserve

382
00:31:21,35 --> 00:31:26,09
balance policy to go up to seventeen percent
we had recommended that I think the

383
00:31:26,10 --> 00:31:31,79
hit indicated for between ten and we did
up with it up seventy percent but perhaps

384
00:31:31,80 --> 00:31:35,60
Dean can elaborate because I want to make
sure that we're just capturing the right

385
00:31:35,73 --> 00:31:42,38
the right information here. This

386
00:31:42,85 --> 00:31:47,75
balance budget issues come up several times
in the almost thirty years of that own

387
00:31:47,76 --> 00:31:51,13
city council and we spend a
lot of time debating what

388
00:31:51,14 --> 00:31:57,36
a balanced budget is. The last go around
was two thousand and fourteen budget

389
00:31:57,74 --> 00:32:01,05
prepared some information
back then we looked at what's

390
00:32:01,06 --> 00:32:03,64
a balanced budget what is the G.F.I.

391
00:32:03,65 --> 00:32:08,41
Way recommend what any number of different
entities recommend for reserve balances

392
00:32:08,41 --> 00:32:13,93
. We've had the taste great less filling
debate about is the fund balance is it

393
00:32:13,94 --> 00:32:18,61
a rainy day fund when does it rain and all
those sort of things and I decided back

394
00:32:18,62 --> 00:32:22,11
in two thousand and fourteen subsequent
to that the pull it together and we made

395
00:32:22,12 --> 00:32:28,49
some amendments and changes to our
management. Policies me many times over the

396
00:32:28,50 --> 00:32:33,96
years I've taught city councils I'm probably
the one most at risk if we get into

397
00:32:33,97 --> 00:32:40,81
one of those situations and we can pay
our bills. And I've never been concerned

398
00:32:40,82 --> 00:32:43,11
from that standpoint I
would be comfortable with

399
00:32:43,12 --> 00:32:47,18
a five or seven percent fund balance reserve
but it's not just me and the council

400
00:32:47,19 --> 00:32:54,13
needs to be comfortable and whatnot. But
we established not just what percentage

401
00:32:54,14 --> 00:32:58,34
that it should be is two months
of expenditures we put in place

402
00:32:58,57 --> 00:33:00,57
a policy that said we will have

403
00:33:00,58 --> 00:33:05,58
a targeted year end on balance of seventeen
percent in our general fund on top of

404
00:33:05,59 --> 00:33:12,00
that we maintain set aside.
Reserve fund of five

405
00:33:12,01 --> 00:33:13,47
percent in

406
00:33:13,48 --> 00:33:19,65
a separate fund which is one point two
million dollars sitting there. Explained at

407
00:33:19,66 --> 00:33:24,32
the time how might that be utilized
when does it rain what might be

408
00:33:24,41 --> 00:33:30,27
a purpose where that may come about. And
I can spend more time talking about that

409
00:33:30,28 --> 00:33:35,71
too I think I mentioned at the last council
meeting if we were to have major issues

410
00:33:35,75 --> 00:33:42,27
we were to have. The Fijian Kroger and
some other employer shut their doors and

411
00:33:42,28 --> 00:33:48,99
walk away. You know conservatively
we have two or three years at least

412
00:33:49,28 --> 00:33:54,24
to react to that and if those issues
occur Yeah we'll probably have to reduce

413
00:33:54,25 --> 00:33:58,95
services. But we've got plenty of time to
do that and that's what we put in place

414
00:33:58,96 --> 00:34:05,00
and our management policies nobody can
predict the future. And so we've got more

415
00:34:05,01 --> 00:34:10,61
than adequate reserves which by us plenty
of time to make the hard decisions that

416
00:34:10,62 --> 00:34:12,70
potentially would need to be made if it's

417
00:34:12,71 --> 00:34:18,66
a temporary downturn there's plenty of
reserve capability to do two to three

418
00:34:18,67 --> 00:34:24,79
whether those. I don't see any on the horizon
I think two thousand and eighteen was

419
00:34:24,80 --> 00:34:25,43
probably as good

420
00:34:25,44 --> 00:34:31,33
a budget years we had. But again we
can revisit that notion of what.

421
00:34:32,63 --> 00:34:32,81
What

422
00:34:32,82 --> 00:34:39,20
a balanced budget is and what's an
adequate Reserve. And if that's

423
00:34:39,97 --> 00:34:46,43
a lab orating too much or not enough
but. The policy issues about.

424
00:34:48,18 --> 00:34:48,51
Adding

425
00:34:48,52 --> 00:34:52,84
a city employees those I mean we could
we could be comfortable and counsel from

426
00:34:52,85 --> 00:34:57,49
a standpoint of saying hey we need less
government we need to reduce government and

427
00:34:57,50 --> 00:34:58,77
rebate money back you know that's

428
00:34:58,78 --> 00:35:04,42
a policy things and you can have that
opinion that's not what this is about at

429
00:35:04,43 --> 00:35:08,11
least not from least from my communication
saying where we're at from that

430
00:35:08,12 --> 00:35:13,07
financial standpoint and how susceptible
we are one of the things that was part of

431
00:35:13,08 --> 00:35:15,51
the documents I know is
a lot there we shared

432
00:35:15,52 --> 00:35:18,46
a few years ago is is one
of these when I look at

433
00:35:19,05 --> 00:35:24,12
a community is how. Subject we had an
employer in town that represented fifteen to

434
00:35:24,17 --> 00:35:28,67
twenty percent of our employment base autos
you know one of those sort of things

435
00:35:29,10 --> 00:35:35,97
yeah but we really don't fairly
diverse and most you know I look

436
00:35:36,01 --> 00:35:42,30
historically you know. Very predictive as
I mean something couldn't happen but like

437
00:35:42,31 --> 00:35:48,04
I mentioned even in the event that that
does We've got more than ample time to you

438
00:35:48,05 --> 00:35:54,98
know change your service
levels. So I'm not saying

439
00:35:55,82 --> 00:35:59,77
thank you for that I'm not saying that
we're in any kind of dire straits in terms

440
00:35:59,78 --> 00:36:02,75
of not being ill mine is just

441
00:36:02,76 --> 00:36:07,66
a purely philosophical position that when
we begin the budgeting process we say how

442
00:36:07,67 --> 00:36:12,62
many beans do we have to work with and
the current budget is showing more beans

443
00:36:12,63 --> 00:36:19,61
then we have. Tapping into our
spare be to just simplify

444
00:36:19,62 --> 00:36:25,43
it as you know simple as possible we don't
have the funding to support the current

445
00:36:25,44 --> 00:36:31,82
budget that's in front of us without tapping
into our fund on to make that work if

446
00:36:31,83 --> 00:36:35,42
everything happened exactly the way it's
written on paper now we all know that

447
00:36:35,43 --> 00:36:38,76
won't my position though
is we should start with

448
00:36:38,77 --> 00:36:43,98
a solid plan that doesn't spend more
than we anticipate or even if it's

449
00:36:43,99 --> 00:36:45,32
a little bit even if it's

450
00:36:45,33 --> 00:36:52,23
a small percentage and especially when
we're at exactly the same but I'm OK to be

451
00:36:52,24 --> 00:36:56,39
in the minority on that. Just

452
00:36:56,40 --> 00:37:03,29
a philosophical opinion that we should spend
more than we anticipate bringing. Your

453
00:37:04,07 --> 00:37:10,95
health. After what I began. To so
much hell are. Your issues one

454
00:37:10,96 --> 00:37:17,10
being the money side of being the. Personnel
side when you don't know what they are

455
00:37:17,11 --> 00:37:22,10
for the people who after position and I
still think it would be very helpful we can

456
00:37:22,11 --> 00:37:24,03
delay that hiring

457
00:37:24,04 --> 00:37:29,65
a little bit to Laos check some other
indicators and. Address some of those

458
00:37:29,66 --> 00:37:31,17
concerns of you know if we wait

459
00:37:31,18 --> 00:37:34,71
a couple months we would know things are
trending possibly down and that might

460
00:37:35,07 --> 00:37:38,41
reduce some of that risk at least from my
position I'd be willing to do that if it

461
00:37:38,42 --> 00:37:43,08
helped ameliorate back concern means
you're not going to save a ton of money at

462
00:37:43,09 --> 00:37:47,58
a part time but you know we can only see
how some of the receipts are coming in

463
00:37:47,59 --> 00:37:52,21
a couple financial reports before we sell
out if that will help address that. I'm

464
00:37:52,25 --> 00:37:55,91
open to all sorts of I mean if other
people agree with me I think there are all

465
00:37:55,92 --> 00:38:02,63
sorts of other things that could be done
so not necessarily delaying things it just

466
00:38:02,64 --> 00:38:06,03
looking at those numbers and saying
is this Are these the most accurate

467
00:38:06,04 --> 00:38:12,08
guesstimates of what we're actually going
for them but if I'm the only one that has

468
00:38:12,09 --> 00:38:13,55
an issue with it and that's kind of

469
00:38:13,56 --> 00:38:18,53
a waste of time well January first one thing
the physicians are like afraid to go.

470
00:38:20,29 --> 00:38:20,80
In there

471
00:38:20,84 --> 00:38:25,75
a full year I believe and nobody starting
January first because I don't think

472
00:38:25,76 --> 00:38:30,86
anybody if you're ready to be hired if
you've got savings right there right now and

473
00:38:31,04 --> 00:38:36,65
he has the work to do while hire anybody
else but that's what works and that makes

474
00:38:36,66 --> 00:38:42,86
sense to you so could those numbers be
adjusted. If the issues just on paper you

475
00:38:42,87 --> 00:38:46,65
know again we've had this discussion many
many times even when in the information

476
00:38:46,66 --> 00:38:48,39
I've given you there's there's

477
00:38:48,40 --> 00:38:52,93
a legal balance budgets budgets balance
so that's clearly been established that's

478
00:38:53,05 --> 00:38:56,70
the way it is you know you have to carry
over from balance as I mentioned at the

479
00:38:56,71 --> 00:38:59,22
other meeting there's Cat
You've got to really understand

480
00:38:59,23 --> 00:39:01,01
a bit more about accounting for things in

481
00:39:01,02 --> 00:39:05,76
a cruel different things like that village
talking about the developers paying our

482
00:39:05,77 --> 00:39:06,95
previous process was

483
00:39:06,96 --> 00:39:13,75
a pre-paid. Their inspection fees while
Right now we have about five hundred

484
00:39:13,76 --> 00:39:18,33
thousand dollars prepaid inspection these
money that we've taken in in two thousand

485
00:39:18,34 --> 00:39:22,62
and eighteen that we won't pay out till
two thousand and ninety if I put that in

486
00:39:22,63 --> 00:39:28,41
the budget as opposed to putting it down
there as at the bottom then we'd be even

487
00:39:28,65 --> 00:39:31,69
that would be five hundred thousand dollars
more out of balance and that's not the

488
00:39:31,70 --> 00:39:36,45
case that money came in and you know those
are the things I track on an ongoing

489
00:39:36,46 --> 00:39:43,03
basis is our cash flow and our ability. To
budget is in balance from from anybody's

490
00:39:43,04 --> 00:39:49,27
definition but obviously you're looking
just revenues in expenditures at. The.

491
00:39:55,70 --> 00:40:02,49
Loss when trying to. Oh I you know I was

492
00:40:02,50 --> 00:40:05,79
I one of the things that I sent out I said
there's there's a legal definition of

493
00:40:05,80 --> 00:40:07,73
a balanced budget and there's

494
00:40:07,74 --> 00:40:12,40
a structural balanced budget. At times
over the years Council concerns about this

495
00:40:12,41 --> 00:40:18,48
carry over fund balance where that gets
added as revenue. Again not just some of

496
00:40:18,49 --> 00:40:21,74
the entities I share with you you
know we legally have to submit

497
00:40:21,86 --> 00:40:25,07
a budget to the county budget commission
that's what they have to go in and they

498
00:40:25,08 --> 00:40:29,69
have to review they have to certify
back to us that are our revenues our

499
00:40:29,70 --> 00:40:34,35
expenditures do not exceed our bailable
resource and they don't buy several

500
00:40:34,36 --> 00:40:38,44
millions of dollars because of that carry
over balance but that's all well and good

501
00:40:38,45 --> 00:40:43,71
so what happens if this cash flow issue
we have major revenues that come in in

502
00:40:43,72 --> 00:40:50,04
a given year and our expenditures art
necessarily. You know falling in line with

503
00:40:50,05 --> 00:40:53,35
that. If you know there's

504
00:40:53,36 --> 00:40:59,76
a structural balance that I monitor and
look at things look at staffing levels I

505
00:40:59,77 --> 00:41:05,16
updated. An analysis I do annually as
part of my finance directors report that

506
00:41:05,17 --> 00:41:08,89
comes up first part of the year where I
look at our total revenues and our total

507
00:41:08,90 --> 00:41:11,32
staffing levels payroll and benefits as

508
00:41:11,33 --> 00:41:15,28
a percentage of revenues that number
hasn't fundamentally changed to any great

509
00:41:15,29 --> 00:41:20,23
extent of the last ten years it's like fifty
seven percent and that's what the two

510
00:41:20,24 --> 00:41:24,53
thousand one thousand budget reflects I
look at our debt service cost and say what

511
00:41:24,54 --> 00:41:28,44
could happen you know what happens if
revenues come down we have debt service costs

512
00:41:28,80 --> 00:41:29,08
we have

513
00:41:29,09 --> 00:41:34,76
a fair amount of outstanding debt at all
that's high to kill it ees and CA's and

514
00:41:34,77 --> 00:41:39,57
all things very little of that's connected
back to our general fund. So that

515
00:41:39,58 --> 00:41:44,43
various cash flows as far as when the
money is coming in and go out is not

516
00:41:44,44 --> 00:41:45,18
necessarily

517
00:41:45,19 --> 00:41:50,33
a problem and then structurally even
though legally we have balance but it's

518
00:41:50,34 --> 00:41:52,37
structurally we have

519
00:41:52,38 --> 00:41:58,82
a pretty good balanced budget from that
standpoint you know no reservations about

520
00:41:58,83 --> 00:42:05,65
us overspending or overcommitted. And. So

521
00:42:06,24 --> 00:42:12,18
that's that's the economic reality of it
if I were to look at our past history any

522
00:42:12,19 --> 00:42:17,79
year I was a little bit concerned about
moving forward whether we're going to have

523
00:42:17,80 --> 00:42:22,22
a pinch this let me be and it will
be close because we're pretty pretty

524
00:42:22,26 --> 00:42:28,79
conservative place right now.
I get the OK the revenues are

525
00:42:28,80 --> 00:42:32,55
a little bit less than the expenditures
but over the years we used to have that

526
00:42:32,56 --> 00:42:36,64
situation or we didn't have that situation
we had to balance the budget at least on

527
00:42:36,65 --> 00:42:38,45
paper and we'd end up with

528
00:42:38,46 --> 00:42:43,28
a lot of needs being cut out of the budget
and then we add up the air at the end of

529
00:42:43,29 --> 00:42:48,87
the year because the realities of what
actually comes to play coming way under

530
00:42:48,88 --> 00:42:53,25
budget and we weren't able to address
issues out there in the fund balance would

531
00:42:53,26 --> 00:42:54,65
change and whatever else there is

532
00:42:54,66 --> 00:43:00,12
a period of time where someone counsel
said well OK But that's then we can decide

533
00:43:00,13 --> 00:43:03,44
what to do with the you know the budget
surpluses then that end up at the end of

534
00:43:03,45 --> 00:43:09,76
the year and that's that's an approach
to. I'm not at all concerned about.

535
00:43:10,94 --> 00:43:13,11
Budget is going to be balanced it is from

536
00:43:13,12 --> 00:43:19,64
a legal standpoint and it will be even more
so at the end of the year but. You know

537
00:43:19,69 --> 00:43:23,56
I get it too from the standpoint of some
people just want to look at revenues

538
00:43:23,97 --> 00:43:25,81
expenditure standpoint Oh.

539
00:43:32,61 --> 00:43:38,47
Golly gosh I'm kind of not going to live
here this is. Not what he when you call it

540
00:43:38,48 --> 00:43:45,42
month and month and all that. I'm fine.
Sometimes it works out sometimes.

541
00:43:48,60 --> 00:43:53,22
My problem is if intentional were to say
to me Mr Keller How can you show on paper

542
00:43:53,23 --> 00:43:57,13
that you're going to spend more than you're
going to earn I can't justify that and

543
00:43:57,13 --> 00:44:01,84
. If you can fund out
that to me we can call it

544
00:44:01,88 --> 00:44:06,92
a legally that one budget but if I can for
you now you're looking at the numbers in

545
00:44:06,93 --> 00:44:10,93
the wrong way just because I show revenues
the expenditures again things don't

546
00:44:10,94 --> 00:44:11,48
happen in

547
00:44:11,49 --> 00:44:15,42
a nice neat twelve month period of time
you look at things and something still

548
00:44:15,43 --> 00:44:17,57
that's why again if you really want to get

549
00:44:17,58 --> 00:44:20,77
a good look at our cruel based financial
statements what they take that into

550
00:44:20,78 --> 00:44:26,07
account though show incumbrances they'll
show prepaid amount will over reflect that

551
00:44:26,54 --> 00:44:31,62
in that standpoint it's it's it's you know
again it's not balanced budget trying to

552
00:44:31,63 --> 00:44:36,80
keep things consistent and such that we
can at least follow up task basis budget

553
00:44:37,07 --> 00:44:41,68
reshown projected revenues in expenditures
again our expenditures going to always

554
00:44:41,69 --> 00:44:48,50
match up with when the revenue came in
in two thousand. And seventeen let's see

555
00:44:48,54 --> 00:44:54,75
here once. Two thousand and seventy we
took in one point eight million dollars in

556
00:44:54,76 --> 00:45:01,15
engineering fees you know under your version
of this we could have spent one point

557
00:45:01,16 --> 00:45:04,84
eight million dollars and still been in
balance now because I know those costs are

558
00:45:04,85 --> 00:45:08,66
going to come and future years that's
why last year I set aside eight hundred

559
00:45:08,67 --> 00:45:12,59
pounds and dollars knowing that we were
going to incur costs in future years and

560
00:45:12,60 --> 00:45:18,23
this year it's at five hundred thousand
dollars so you know the say that we're

561
00:45:18,28 --> 00:45:19,41
we're adopting

562
00:45:19,42 --> 00:45:26,38
a budget that's not in balance is an
accurate. And and I said two thousand and

563
00:45:26,39 --> 00:45:31,41
eighteen. With what we
adopted and where we're at.

564
00:45:33,93 --> 00:45:38,30
It. I'm not sure what I'm.

565
00:45:43,100 --> 00:45:50,41
I'm not either. And I don't have help I
don't feel like I need help I feel like I

566
00:45:50,45 --> 00:45:55,89
completely understand.
What's on the paper not

567
00:45:55,90 --> 00:46:01,80
a long story or what the issue
is what's on paper getting to.

568
00:46:03,72 --> 00:46:08,51
Cash number et that is
projected snapshot in time.

569
00:46:10,78 --> 00:46:17,12
But neither the revenues or
the expenditures are here and

570
00:46:17,16 --> 00:46:17,87
P.

571
00:46:18,11 --> 00:46:24,97
To flow with. That twelve month
period right just just like the one

572
00:46:24,98 --> 00:46:28,69
hundred thousand dollars that we have
potentially that could all come in as

573
00:46:28,70 --> 00:46:35,28
additional You could show its official
Prather for this coming year it would go it

574
00:46:35,29 --> 00:46:39,44
would go back to the fund out that when we
go I read about how it would be it with

575
00:46:39,45 --> 00:46:45,87
the available money but you took that yet
because it was not there yet it was going

576
00:46:45,88 --> 00:46:52,05
to fund. No because again
the fund balance was.

577
00:46:54,04 --> 00:46:59,26
And remember when we had that twenty three
or twenty four percent fund balance back

578
00:46:59,27 --> 00:47:06,10
in twenty fourteen and whenever that was
that was that this is crazy right you know

579
00:47:06,11 --> 00:47:12,13
this is not fiscal fiscally responsible to
be holding these much months of at when

580
00:47:12,14 --> 00:47:18,53
we came up with the various numbers
seventy percent figure in the rainy day

581
00:47:18,54 --> 00:47:25,24
monies and then we spent down to get
to those money that's the same thing

582
00:47:25,25 --> 00:47:31,38
here if we're already above seventy percent
you don't put nine hundred thousand

583
00:47:31,39 --> 00:47:36,60
those more on top it's nine hundred thousand
more went on top of that that it was

584
00:47:36,61 --> 00:47:42,14
going to fund now and it still wouldn't
go to record for the year. So it wouldn't

585
00:47:42,15 --> 00:47:47,12
help the idea of being out of
that. You're you're you're.

586
00:47:49,81 --> 00:47:56,79
Not every one of the. Callers looking
to see look. Awesome into their

587
00:47:56,80 --> 00:48:03,66
eighty's Let's say we only spend. We've
got four thousand we didn't spend our

588
00:48:03,67 --> 00:48:09,45
budget is. Now over it's going to go to
the fund balance the won't be shown as

589
00:48:09,46 --> 00:48:14,45
a revenue. Part of the
system how much will this.

590
00:48:16,32 --> 00:48:23,30
War If we don't come under wraps and how
are those of the I understand that was

591
00:48:23,31 --> 00:48:26,23
a bust that. But if you just take

592
00:48:26,24 --> 00:48:30,61
a look at what we anticipate to bring in
this year with what we have planned to

593
00:48:30,62 --> 00:48:36,32
spend we're not going down and when I
first came to council in two thousand and

594
00:48:36,33 --> 00:48:40,04
eight this was one of our biggest If you
when we did the budget was making sure we

595
00:48:40,05 --> 00:48:41,70
were announced and now all of

596
00:48:41,71 --> 00:48:48,64
a sudden several years have gone by and
now it is OK that we feel budget. In two

597
00:48:48,65 --> 00:48:52,63
thousand and ten two thousand and eleven
this would never and then those were also

598
00:48:52,67 --> 00:48:55,76
there was also a period
when our finances were

599
00:48:55,77 --> 00:48:59,65
a lot more constrained post two thousand

600
00:48:59,66 --> 00:49:06,34
a year recall we had that budget
indicator actually monitored. We were

601
00:49:06,35 --> 00:49:11,30
looking at layoffs that were looking at
major reductions in service writes post two

602
00:49:11,31 --> 00:49:14,25
thousand and eight so that was
a that was a Despite this

603
00:49:14,26 --> 00:49:20,59
a different set of. Financial circumstances
that we found ourselves in having to do

604
00:49:20,60 --> 00:49:22,99
that if you go back if you just take

605
00:49:23,00 --> 00:49:27,27
a look at the historical information
going lower back twenty years ago to one

606
00:49:27,28 --> 00:49:33,08
thousand nine hundred number of years in
the city. Not unlike today where you were

607
00:49:33,48 --> 00:49:39,66
recognizing the fund balance I think revenue
and using that as part of the budget

608
00:49:39,67 --> 00:49:45,86
process and. Part of it is your
concern about that and saying if you

609
00:49:46,37 --> 00:49:52,19
but for that we wouldn't be in balance but
that is looking at it and. Looking at it

610
00:49:52,26 --> 00:49:59,10
in that narrow way which is OK It's
just not. My fear is that if we

611
00:49:59,11 --> 00:50:03,30
get comfortable spending raiding daytime
when it's not raining then we're going to

612
00:50:03,31 --> 00:50:09,98
get more and more and more comfortable
and the time that we're going. From.

613
00:50:14,52 --> 00:50:17,82
We're not we're not first of
all you've got a you do have

614
00:50:17,83 --> 00:50:21,43
a budget stabilization fund that we've set
aside as five percent of our operating

615
00:50:21,64 --> 00:50:25,92
expenditures so that's set up in the budget
that was there was appropriations that

616
00:50:25,93 --> 00:50:32,51
money is there plus you have the. The fund
that the seventeen point nine percent

617
00:50:32,86 --> 00:50:37,61
which we're starting off which we're
estimating what the start of the year so.

618
00:50:42,80 --> 00:50:49,24
That I mean first down I know
it was you know using. OK.

619
00:50:52,20 --> 00:50:55,77
This is numbers and she really half.

620
00:50:59,65 --> 00:51:05,68
Dollars twenty four which is that they
can come up with something surplus.

621
00:51:07,09 --> 00:51:12,75
And that historically we
are almost in. The model.

622
00:51:14,66 --> 00:51:21,54
OK. I mean. You can't I'm

623
00:51:21,55 --> 00:51:25,04
happy to concede. And you have

624
00:51:25,05 --> 00:51:31,85
a question for comforting the time. You
came up with an up to the public is there

625
00:51:31,86 --> 00:51:35,01
anyone in the audience and when the kind
like to come forward on the subject.

626
00:51:39,49 --> 00:51:45,85
What. You mean.

627
00:51:47,35 --> 00:51:53,84
But I think because the public you're
in and this will make you jump or

628
00:51:54,28 --> 00:51:55,82
no because I think we
just want to point out

629
00:51:55,83 --> 00:52:01,88
a couple of things you know anything
regarding the end of the budget for the. A

630
00:52:01,89 --> 00:52:07,85
direct where we adopt just process wise
and again we have one more meeting before

631
00:52:07,86 --> 00:52:14,43
the end of the year. And I don't know if
there be any council proposal recommended

632
00:52:14,44 --> 00:52:20,21
changes but it typically all summarized
those if there are all along with

633
00:52:20,49 --> 00:52:27,22
potential administrative changes I
do have three of them. And I can

634
00:52:27,26 --> 00:52:32,62
hand them out there there's nothing
really. That you haven't really seen to

635
00:52:32,63 --> 00:52:35,93
a certain extent the first
one is the we did do

636
00:52:35,94 --> 00:52:42,59
a supplemental earlier in August of this
year too but the parking lot issue over

637
00:52:42,60 --> 00:52:47,39
there by the the building that we just went
through and do the renovations to city

638
00:52:47,40 --> 00:52:52,89
hall those two projects or whatever you
want to call you know under contract before

639
00:52:52,90 --> 00:52:58,02
the end of the year so appropriations don't
carry over from one year to the next

640
00:52:58,23 --> 00:53:02,93
because they're so we have to reappropriate
that So that'll be one of the changes

641
00:53:02,94 --> 00:53:07,59
amendments to the budget is to reappropriate
those two projects the other is

642
00:53:07,60 --> 00:53:09,73
a small one Our Y.M.C.A.

643
00:53:09,74 --> 00:53:12,28
Payment was put in here I'd put

644
00:53:12,29 --> 00:53:16,14
a rough number two thousand are doing about
in dollars Facts are going to be two

645
00:53:16,15 --> 00:53:20,25
hundred three thousand seven hundred
seventy two dollars and that is

646
00:53:20,26 --> 00:53:24,51
a specific appropriation so I know that we
would otherwise have to supplement that

647
00:53:24,52 --> 00:53:27,61
next year so it bumps it up by three
thousand seven hundred seventy two dollars

648
00:53:28,33 --> 00:53:33,15
then the other potential changes I think
councils at some legislation related to

649
00:53:33,16 --> 00:53:39,55
the clerk's compensation. That would
increase the wage and benefit amount in the

650
00:53:39,76 --> 00:53:44,92
city council budget so. Interact with
departments you know I think we're pretty

651
00:53:44,93 --> 00:53:45,20
good with

652
00:53:45,21 --> 00:53:49,55
a lot of other projects two thousand and
eighteen as far as either already have

653
00:53:49,56 --> 00:53:55,41
been reappropriated but those are the only
changes we would otherwise have without

654
00:53:55,52 --> 00:54:00,35
Other than any that city council may
recommend I can summarize that if there are

655
00:54:00,36 --> 00:54:06,13
some if we can identify those I can indicate
what the impact may be and you know

656
00:54:06,18 --> 00:54:06,56
put that in

657
00:54:06,57 --> 00:54:12,03
a memo form such that before the next
council meeting will you'll know there will

658
00:54:12,04 --> 00:54:12,28
be

659
00:54:12,29 --> 00:54:18,99
a few amendments to the budget appropriate
ordinance and what they are. The other thing

660
00:54:19,00 --> 00:54:23,90
isn't so much budget related as it is year
and supplemental and as I've mentioned

661
00:54:23,91 --> 00:54:27,40
earlier there will be a year in
supplemental that will have probably

662
00:54:27,41 --> 00:54:32,13
a lot of wage and benefit amounts in it
because we're doing that twenty seventh pay

663
00:54:32,14 --> 00:54:36,60
period in two thousand and
eighteen so you'll see

664
00:54:36,61 --> 00:54:40,01
a number of different accounts that are
just related to that twenty seven pay

665
00:54:40,02 --> 00:54:42,30
period. There's

666
00:54:42,31 --> 00:54:46,29
a couple other small ones I've kind of
gone through at this point where you know

667
00:54:46,30 --> 00:54:49,80
until we get closer to the end of the year
I don't think there's anything of any

668
00:54:49,81 --> 00:54:54,93
substance that would need to be included
in that year and supplemental but I'll try

669
00:54:54,94 --> 00:54:58,75
to get something Cheers deletion purchase
orders at the department level through

670
00:54:58,76 --> 00:55:02,27
this Friday so until we get those
in and get a chance to take

671
00:55:02,28 --> 00:55:07,60
a look at that I'll try to get something
early maybe Tuesday or Wednesday want to

672
00:55:07,61 --> 00:55:09,53
be as accurate as I can and again we get

673
00:55:09,54 --> 00:55:12,96
a kind of project through the remainder
of the year to try to get you know it may

674
00:55:12,97 --> 00:55:18,15
not be a week before that meeting on the
twenty for twenty up. But I'll have

675
00:55:18,16 --> 00:55:22,50
a year and supplemental that most of the
changes will give an explanation of why

676
00:55:23,28 --> 00:55:29,76
the council. This is the truth
of the reading. The twenty.

677
00:55:31,18 --> 00:55:37,58
Third and final. Just out of curiosity
think I'm wondering how far we're

678
00:55:37,59 --> 00:55:43,52
comfortable calling not I won't use the
term out of balance but two hundred fifty

679
00:55:43,53 --> 00:55:44,35
thousand is not

680
00:55:44,36 --> 00:55:51,61
a big deal because what number
do you guys I think. It's

681
00:55:51,61 --> 00:55:58,39
. Just something to think
about you know I would

682
00:55:58,40 --> 00:56:04,92
also say. Starting the process
earlier with council It's

683
00:56:05,46 --> 00:56:09,20
option. Choir at least for me

684
00:56:09,21 --> 00:56:15,40
a no but getting. With
your record which you're

685
00:56:15,91 --> 00:56:20,72
looking at right now it's really staff kind
of recommendations which will serve us

686
00:56:20,76 --> 00:56:23,95
and that discussion really is ultimately

687
00:56:23,96 --> 00:56:30,29
a policy issue for city
council in the UK That's what

688
00:56:30,87 --> 00:56:33,86
we could start this process
earlier in the year I do

689
00:56:33,87 --> 00:56:40,37
a better idea of what the what Council
is thinking in terms of service

690
00:56:40,38 --> 00:56:47,15
levels in our operation that could
help inform us that's just a kind of

691
00:56:47,16 --> 00:56:54,01
a sidebar on. Leaders working at the
same time well I mean you don't not just

692
00:56:54,12 --> 00:56:58,29
budget on time and we you know we just
bring that but I don't know how many other

693
00:56:58,30 --> 00:57:05,22
meetings we can do now it would
require require one or two. I mean

694
00:57:05,23 --> 00:57:10,71
if you're talking about the staff. And you
know what to think we might have time

695
00:57:10,72 --> 00:57:17,06
when you're one and one that well I'm
saying that. That earlier in the year

696
00:57:17,30 --> 00:57:23,02
council sets priorities such that these
are the areas these the programatic

697
00:57:23,03 --> 00:57:29,63
hearings we want to be worked on and we
want more attention over here this area is

698
00:57:29,96 --> 00:57:34,54
pretty good the way it is whether that's
in our recreation services whether it's in

699
00:57:34,55 --> 00:57:40,55
our planning and development services whether
that's in our public safety services

700
00:57:40,55 --> 00:57:46,28
. That's that can be helpful thing
in terms of me trying to make

701
00:57:46,29 --> 00:57:50,81
a recommendation why he would forefront
in all of my mind is not running and I

702
00:57:50,82 --> 00:57:55,95
don't I can't begin to think that you know
I think the opera company doesn't want

703
00:57:55,96 --> 00:58:01,83
to see the connectivity and the Maiden six
hundred we don't have that well we do

704
00:58:01,84 --> 00:58:07,25
have an it's just we just don't pull the
trigger on. Going to money we would

705
00:58:07,26 --> 00:58:14,21
definitely put it into our route
to make it better for everyone. He

706
00:58:14,22 --> 00:58:16,98
added with the director speaking once

707
00:58:16,99 --> 00:58:22,06
a month maybe you know me will some
more come on the bat. I don't.

708
00:58:24,28 --> 00:58:28,73
Mean two things real quick what
would constitute a king about again

709
00:58:28,74 --> 00:58:30,12
a couple of years ago we get the G.

710
00:58:30,13 --> 00:58:36,14
Equation to the get the budget presentation
award but it's not so much the document

711
00:58:36,15 --> 00:58:40,60
it's the process and any best practices
process you talk about out there when you

712
00:58:40,61 --> 00:58:45,12
talk about how to allocate limited resources
where your priorities they all talk

713
00:58:45,13 --> 00:58:48,35
about if we're on a calendar year
and we do our budgets at this point

714
00:58:48,36 --> 00:58:51,68
a year and sometimes April
May June whenever there's

715
00:58:51,69 --> 00:58:56,29
a policy type of discussion to council
level to just say we get that information

716
00:58:56,30 --> 00:59:00,15
you submit about service levels we have our
own personal thoughts about whether our

717
00:59:00,16 --> 00:59:05,36
service for this or this is good bad
indifferent and it does help to provide that

718
00:59:05,37 --> 00:59:10,32
even if it's in general terms to administrative
staff in advance of them sitting

719
00:59:10,33 --> 00:59:16,51
down and ranking out what they see as the
priorities it could be just that we see

720
00:59:16,52 --> 00:59:21,06
a high priority to try to do as much as
we can to maintain roads and that the

721
00:59:21,07 --> 00:59:25,22
general direction to city staff and we
want to see how you're able to incorporate

722
00:59:25,23 --> 00:59:28,95
a higher level of service road maintenance
in your next budget that you present

723
00:59:29,34 --> 00:59:34,61
whatever it could be that's that's generally
the way they communicate that. The

724
00:59:34,62 --> 00:59:35,30
other issue you know

725
00:59:35,31 --> 00:59:39,15
a little bit with at least that said about
what is an amount I know it's council

726
00:59:39,16 --> 00:59:43,07
member could have their viewpoint on what
amount we would be quote unquote out of

727
00:59:43,08 --> 00:59:44,74
balance to me it's more

728
00:59:44,75 --> 00:59:48,46
a matter of looking at where we're at the
end of the year and that target that's

729
00:59:48,47 --> 00:59:53,61
why we changed that seventeen percent ending
on balance and you know that's the way

730
00:59:53,62 --> 00:59:58,87
any other business with managed to are
looking at that concept whether revenues are

731
00:59:58,91 --> 01:00:01,25
five hundred thousand dollars
higher than expenditures in

732
01:00:01,26 --> 01:00:06,24
a given year vice versa back in two
thousand and fourteen we actually in

733
01:00:06,25 --> 01:00:11,23
a budget years at one point seven million
dollars more than we took in again he

734
01:00:11,24 --> 01:00:15,30
becomes that target year and balance
that we have that provides us with that

735
01:00:15,31 --> 01:00:21,61
wherewithal to weather any storms and give
us enough time to react. Three four five

736
01:00:21,62 --> 01:00:26,32
whatever before we would have to get into
cutting services because things that

737
01:00:26,33 --> 01:00:30,41
occurred so. And that's why again I
look at differently nighters than from

738
01:00:30,42 --> 01:00:36,09
a council perspective just looking at
revenues and expenditures. But anyway that's

739
01:00:36,10 --> 01:00:42,64
it OK. Let's move on I work. With so.

740
01:00:43,74 --> 01:00:50,44
You know there with you know. They've
been fortunate in fact really not. Just

741
01:00:51,14 --> 01:00:58,07
one time. Or Number eighteen just
one hand in ordinance amending

742
01:00:58,08 --> 01:01:01,89
the Delaware municipal court and clerk of
court employees benefits and we call it

743
01:01:01,90 --> 01:01:06,57
fees and declaring an emergency emergency
COGIC ordinances declare define them or

744
01:01:06,58 --> 01:01:09,96
to measure that's fair to the media
presents a business a public be

745
01:01:09,97 --> 01:01:14,71
a property help them upgrade the city
emergency cause it's required to enact the

746
01:01:14,72 --> 01:01:18,39
change it's active on December twenty
sixth two thousand and eighteen therefore

747
01:01:18,40 --> 01:01:23,60
this ordinance shall be in full force and
effect immediately upon the passage. Of

748
01:01:23,68 --> 01:01:29,28
the next set of readings are really
the management pay plan pay plan.

749
01:01:30,85 --> 01:01:37,01
For the various various city employees.
Second Reading their reading with adoption

750
01:01:37,02 --> 01:01:43,96
is scheduled for twenty of the answering
questions you have as limited if I mention

751
01:01:43,97 --> 01:01:47,86
about the clerk but I certainly can use
during the questions you may have about the

752
01:01:48,25 --> 01:01:53,96
yes or pay plan part
time seasonal table and.

753
01:01:57,86 --> 01:02:03,18
You know how to get in touch with
just presume. I want to read fifteen.

754
01:02:13,48 --> 01:02:17,51
Ordinance number eighteen that's one eleven
in ordinance amending ordinance number

755
01:02:17,52 --> 01:02:21,52
seventeen yes seventy eight the sabotaging
the pain benefits for very part time in

756
01:02:21,53 --> 01:02:25,50
a minute and seasonal employees of the
sleeve seller and declaring an emergency

757
01:02:25,91 --> 01:02:27,51
emergency clause ordinance is

758
01:02:27,52 --> 01:02:31,07
a Clear to be an emergency measure necessary
for the immediate preservation of the

759
01:02:31,08 --> 01:02:35,93
public teat property health safety and
welfare of the city emerged because it's

760
01:02:35,94 --> 01:02:39,26
required to enact the changes affect of
them some are twenty six two thousand

761
01:02:39,27 --> 01:02:43,51
eighteen therefore this ordinance shop in
full court in effect immediately upon its

762
01:02:43,55 --> 01:02:50,47
passage. Ordinance number
eighteen S one twelve an

763
01:02:50,48 --> 01:02:54,25
ordinance amending the management professional
technical confidential and deprives

764
01:02:54,26 --> 01:02:58,92
their employees pay plan and declaring an
emergency emergency closets ordinance is

765
01:02:58,93 --> 01:03:02,64
declared to be an emergency measure never
save for the immediate preservation of

766
01:03:02,65 --> 01:03:04,70
the public people property health A.P.M.

767
01:03:04,71 --> 01:03:09,15
Up or the city emerges because the card to
enact the changes affected them December

768
01:03:09,16 --> 01:03:13,02
twenty sixth two thousand eight hundred
which coincides with the new calendar year

769
01:03:13,33 --> 01:03:16,96
therefore this ordinance shall be invoked
force in the flesh immediately upon

770
01:03:16,97 --> 01:03:22,76
a passage. In ordinance number eighteen
deaths one thirteen and ordinances that was

771
01:03:22,77 --> 01:03:26,86
the new salary rate for the mayor and
members of the council effective January

772
01:03:26,87 --> 01:03:30,46
first two thousand and twenty and repealing
ordinance number thirteen that's forty

773
01:03:30,47 --> 01:03:36,60
four. Not come back for

774
01:03:37,25 --> 01:03:43,94
another reading on the twentieth. If
you really are the first and one.

775
01:03:47,52 --> 01:03:50,87
Ordinance somebody who gets one
fifteen and organise approving

776
01:03:50,88 --> 01:03:55,34
a final development plan request pulpy
home for Hetherington save a consist in

777
01:03:55,35 --> 01:04:00,55
a forty two single family lock on approximately
twelve point eight acres are three

778
01:04:00,56 --> 01:04:02,81
P.R.T. One family residential with

779
01:04:02,82 --> 01:04:08,95
a planned residential district in located
on Boulder dry older dry old Albert

780
01:04:08,96 --> 01:04:14,46
Street Wynette street and Clymer street.
And ordinance number eight hundred S.

781
01:04:14,47 --> 01:04:16,21
One six thousand and you
are going to prove in

782
01:04:16,22 --> 01:04:20,53
a final subdivision plat request I call
the home for how there are ten eight

783
01:04:20,54 --> 01:04:24,93
consisting of forty two single family law
on approximately twelve point eight acres

784
01:04:24,94 --> 01:04:26,36
and are three P.R.G.

785
01:04:26,68 --> 01:04:30,87
One family residential with the plan
presidential district in located on voter

786
01:04:30,88 --> 01:04:33,80
drive Elmer in St when it st and climb

787
01:04:33,81 --> 01:04:40,64
a street. Mr Hemmer members the council

788
01:04:40,65 --> 01:04:41,74
this is for

789
01:04:41,75 --> 01:04:46,70
a Section eight of hazards and this is the
final phase of this subdivision which

790
01:04:46,71 --> 01:04:53,21
began in approximately two thousand and one
that is located just to the west of how

791
01:04:53,22 --> 01:05:00,05
crowed in the the southernmost
section in the subdivision. And

792
01:05:00,06 --> 01:05:06,76
is then to our story with Pierre de overlay.
Aerial photographs should we need of

793
01:05:06,77 --> 01:05:11,42
a pretty much tabletop farmland and an
overall from the preliminary development

794
01:05:11,43 --> 01:05:16,79
plan we changed from later with some of you
will recall this was this was entirely

795
01:05:16,80 --> 01:05:20,27
the inner woods and we changed Heather to
and for really the balance of the single

796
01:05:20,28 --> 01:05:23,40
family subdivision and
this was really only

797
01:05:23,41 --> 01:05:26,70
a few years ago you can
see here colored in blue

798
01:05:26,71 --> 01:05:32,48
a Section eight which is comprised the
forty two single family lots which all are

799
01:05:32,49 --> 01:05:36,75
in conformance with the preliminary plan
in the planetary plat your planning

800
01:05:36,76 --> 01:05:41,29
commission does recommend unanimous approval
as do its staff and have to answer any

801
01:05:41,30 --> 01:05:47,81
questions that you might have. Questions.

802
01:05:58,40 --> 01:05:58,55
With

803
01:05:58,56 --> 01:06:05,76
a small amount of grease. So
this is the first meeting do

804
01:06:05,77 --> 01:06:09,93
you want to take assist several minutes
I will ensure that the applicants to

805
01:06:09,94 --> 01:06:15,35
engineer was going to be here tonight that
had some turnover and faulty and so they

806
01:06:15,36 --> 01:06:19,30
were actually double booked this evening
and I indicated that I would let you know

807
01:06:19,31 --> 01:06:25,10
that that was OK and that they could
be here. So just to let you know.

808
01:06:26,23 --> 01:06:31,41
I think there are some anxious people who
get really started on the section of the

809
01:06:31,73 --> 01:06:38,36
LOTES called up. I'm going to
suspend the rules requiring three

810
01:06:38,37 --> 01:06:44,57
readings and ordinance eighteen that's
one one six. One one one one five three.

811
01:06:46,29 --> 01:06:48,18
Sorry I must've missed

812
01:06:48,61 --> 01:06:55,44
a second program. For the session
to come please could you jam it's

813
01:06:55,45 --> 01:06:58,07
a Cal I guess Mr Browning Yes Mr R.

814
01:06:58,11 --> 01:07:00,18
Yes Mr Houghton Yes I SMERSH

815
01:07:00,19 --> 01:07:06,72
a purpose ma'am right. Move for approval
on ordinance eighteen dash one one five

816
01:07:06,97 --> 01:07:13,83
second. How are. You for this
question recall three Mr

817
01:07:13,84 --> 01:07:17,55
Jackson Yes it's a pal or
yes Mr Browning Yes Mr R.

818
01:07:17,56 --> 01:07:24,13
Yes Mr Horner Yes I think they're shaper
us Mayor Abel. Moved to suspend the rules

819
01:07:24,14 --> 01:07:29,34
requiring three readings on Gordon and
eighteen dash one one six but. I must tell

820
01:07:29,35 --> 01:07:30,70
the second I'm running

821
01:07:31,34 --> 01:07:38,15
a complete. With jam Yes Mrs Keller
Yes Mr Browning Yes Mr or Mr

822
01:07:38,16 --> 01:07:39,62
howling or yes I smash

823
01:07:39,63 --> 01:07:46,11
a service merry go move for approval of
eighteen dash one one six. As soon as

824
01:07:46,77 --> 01:07:53,41
I can I'm running for the
discussion. Of coffee with Jen

825
01:07:53,55 --> 01:07:57,04
Yes Mrs Keller Yes Mr Browning just Mr R.

826
01:07:57,40 --> 01:08:04,23
Mr Herring or Yes BEISNER shaper this
marriage must ensure. They're going twenty

827
01:08:04,92 --> 01:08:11,33
conspiracist in order he notes once.
Ordinance number eight hundred S.

828
01:08:11,34 --> 01:08:14,56
Twenty seven and organ with
the Delaware County Fair port

829
01:08:14,57 --> 01:08:18,76
a proven to combine preliminary final
development plan for the Delaware County for

830
01:08:18,77 --> 01:08:23,08
each building located within the Delaware
County Fairgrounds along with north side

831
01:08:23,09 --> 01:08:27,98
of Pennsylvania Avenue I'm properties on
our three one family residential district

832
01:08:27,98 --> 01:08:34,56
. And American reserve Council this is for

833
01:08:34,57 --> 01:08:40,43
a combined Lemon are in final development
plan for the replacement of the for each

834
01:08:40,44 --> 01:08:46,93
building as it exists along Pennsylvania
Avenue on the fairgrounds it is the owned

835
01:08:47,09 --> 01:08:51,91
residentially now in your good condition
recommended condition of approval is that

836
01:08:51,92 --> 01:08:58,71
by June one twenty twenty and in accordance
with their emerging campus why plan

837
01:08:58,72 --> 01:09:02,23
here for the fair that the fair submit for

838
01:09:02,24 --> 01:09:06,05
a reason owning for all of their property
that's contained within the city to

839
01:09:06,06 --> 01:09:07,86
something that's more appropriate probably

840
01:09:07,87 --> 01:09:12,20
a plan district written in accordance
with their plan however this is really

841
01:09:12,21 --> 01:09:12,99
a replacement of

842
01:09:13,00 --> 01:09:18,02
a building it we want to keep the momentum
going on this particular project as well

843
01:09:18,51 --> 01:09:23,38
and so we're comfortable with that
case as it's before you tonight.

844
01:09:25,29 --> 01:09:30,30
Aerial photographs should we need it one
thing to point out here is that we do have

845
01:09:30,31 --> 01:09:36,06
a number of parcels what you can see here
is that we also have some paper alleys

846
01:09:36,41 --> 01:09:40,67
and so there is another condition recommended
condition of approval that by the

847
01:09:40,68 --> 01:09:44,20
certificate of occupancy the that
the applicant has applied for

848
01:09:44,24 --> 01:09:48,88
a lot and how with Asians as well as cations
in this area and there where that as

849
01:09:48,89 --> 01:09:54,15
well. And then I'm going to stop on the
aerial photograph or second and show you

850
01:09:54,16 --> 01:09:54,74
that there is

851
01:09:54,75 --> 01:09:59,68
a missing piece of sidewalk here to the
west of this particular subjects I think

852
01:10:00,00 --> 01:10:00,41
and there is

853
01:10:00,42 --> 01:10:04,63
a condition of approval and lots of discussion
that Planning Commission relative to

854
01:10:04,63 --> 01:10:09,53
. That particular missing piece
of sidewalk again there is

855
01:10:09,54 --> 01:10:13,76
a master plan through its second version
of the master plan for the fairgrounds

856
01:10:14,41 --> 01:10:16,89
that there just wrapping
up now and so there is

857
01:10:16,90 --> 01:10:21,76
a condition recommended condition of approval
that suggest within that resenting in

858
01:10:21,77 --> 01:10:27,61
that conference of reasoning that we also
figure out timing realistic timing and

859
01:10:27,62 --> 01:10:32,04
fair timing as to when those sections of
sidewalk would get constructed as well

860
01:10:32,05 --> 01:10:37,85
within the construct of
that resounding. There is

861
01:10:37,86 --> 01:10:43,93
a bio plan Master master plan as well
this is contained in the packet it comes

862
01:10:43,99 --> 01:10:45,41
through the fairgrounds in

863
01:10:45,42 --> 01:10:49,74
a couple of locations there were some
preexisting agreements dating back to least

864
01:10:49,75 --> 01:10:52,40
two thousand and ten conversations for for

865
01:10:52,41 --> 01:10:58,99
a long time really about connecting our
bypass system on the outside of the

866
01:10:59,00 --> 01:10:59,95
fairgrounds

867
01:10:59,99 --> 01:11:06,29
a site and potentially right through the
middle of it as well. But now I guess

868
01:11:06,48 --> 01:11:13,35
we're referring to Northern pieces as
the borough path connection. Whose

869
01:11:13,36 --> 01:11:16,73
acronym I cannot remember exactly what it
stands for but in any case it would get

870
01:11:16,74 --> 01:11:20,81
a bike path from Pennsylvania Avenue all
the way up to about the Speedway on the

871
01:11:20,82 --> 01:11:25,62
north side of. The City for a for a maybe

872
01:11:25,63 --> 01:11:29,10
a more accurate description. And after

873
01:11:29,11 --> 01:11:35,03
a lot of discussion what's recommended
in front of you is that that bike path

874
01:11:35,67 --> 01:11:41,51
discussion to be solidified in the easements
be grants to the city prior to the

875
01:11:41,52 --> 01:11:45,65
granting of the final certificate of
occupancy for this building which gives us

876
01:11:45,92 --> 01:11:46,19
really

877
01:11:46,20 --> 01:11:50,94
a certain as to when that will occur at
this point but still allows that master

878
01:11:50,95 --> 01:11:56,33
plan which includes this where is the
bypass going to go through the fairgrounds

879
01:11:56,34 --> 01:12:03,26
that includes that discussion as well and
will allow that to conclude as well so in

880
01:12:03,27 --> 01:12:08,80
your packet are the site plans here
rendered in blue is the building.

881
01:12:10,55 --> 01:12:15,27
It's approximately twenty four thousand
square feet replacing the ninety six

882
01:12:15,58 --> 01:12:19,60
hundred square foot building
today there would be

883
01:12:19,64 --> 01:12:26,30
a paved. Entrance way and driveways
around the building and there would be

884
01:12:26,31 --> 01:12:28,62
a paved lot to the west and

885
01:12:29,18 --> 01:12:35,13
a gravel lot to the north added to this
development as well most of the parking on

886
01:12:35,14 --> 01:12:41,96
the fairgrounds site as you know occurs
really impressed at this point. During the

887
01:12:41,97 --> 01:12:48,81
fair and so. I think on to some
of the proposals ations because

888
01:12:49,03 --> 01:12:53,08
it working with the fair board we work with
the entire fire board in the volunteer

889
01:12:53,40 --> 01:12:57,25
professionals that have brought this forward
including pennies here this evening

890
01:12:58,10 --> 01:13:02,72
this building is really pretty remarkable
and I think will make. A really

891
01:13:02,98 --> 01:13:07,27
a grand statement along Pennsylvania
Avenue and provide the fire board

892
01:13:07,44 --> 01:13:13,84
a lot of utility in terms of an area
for assembly and Museum office area.

893
01:13:14,87 --> 01:13:18,77
And potentially an area where they could
rent out for events and that sort of thing

894
01:13:18,77 --> 01:13:20,11
. It's

895
01:13:20,12 --> 01:13:25,59
a beautiful boat and I think it will
complement our community well and enhanced

896
01:13:25,60 --> 01:13:32,42
that Pennsylvania kind of way cord or
if you will. As well renderings in your

897
01:13:32,43 --> 01:13:37,99
package which are even prettier
than in that last elevation and so

898
01:13:38,00 --> 01:13:43,56
a click through this year planning commission
did recommend unanimous approval as

899
01:13:43,57 --> 01:13:49,37
proposed before you with the conditions
proven at their last meeting as do we have

900
01:13:49,38 --> 01:13:51,98
staff and I'm happy to answer
any questions that you.

901
01:13:58,26 --> 01:14:02,19
May not make that gravel parking might. Be

902
01:14:02,33 --> 01:14:08,39
a. And working with the fair board the paved
parking lot would be on the west side

903
01:14:08,40 --> 01:14:09,94
of the building and provide eighty

904
01:14:09,95 --> 01:14:16,25
a. Parking requirements for the building
in addition to the Access Dr miles around

905
01:14:16,26 --> 01:14:22,44
it we were comfortable staffed with gravel
parking lot on Norse given the use of

906
01:14:22,45 --> 01:14:29,08
this property Naaman like camp Lazarus and
some of its unusual uses there I think

907
01:14:29,09 --> 01:14:33,80
in the long term masterplan of the fair
board that is an issue that we certainly

908
01:14:33,81 --> 01:14:39,33
can talk about which areas might be appropriate
for permanent paving in which many

909
01:14:39,39 --> 01:14:44,99
may be more appropriate for more temperate
type Me and my bit my prediction would

910
01:14:45,00 --> 01:14:49,65
be that in the not too distant future
that they probably want hard paved that

911
01:14:49,69 --> 01:14:54,54
northern parking lot anyway but I can't
think of anything that building building

912
01:14:54,55 --> 01:14:58,60
that we have not been to Will as we've
allowed within the industrial park we've

913
01:14:58,61 --> 01:15:04,48
allowed to that can't last arrests and we're
glad to have gone. On correct that we

914
01:15:04,49 --> 01:15:10,83
allow it in very limited circumstances
and I think under the auspices of

915
01:15:10,84 --> 01:15:14,03
a pretty unique So we're comfortable
with the recommendation.

916
01:15:18,99 --> 01:15:19,92
You know it's a it's

917
01:15:19,93 --> 01:15:24,92
a really beautiful building and I think
hopefully it's the first of many that we'll

918
01:15:24,93 --> 01:15:30,30
see out there because. The fair is such an
important part of our heritage here and

919
01:15:30,86 --> 01:15:37,35
the buildings now are aging as we all know
and I know I had some conversations with

920
01:15:37,36 --> 01:15:43,94
Chip Thompson who's on the board. Regarding
the Eastman path and the multiple

921
01:15:43,95 --> 01:15:47,83
ownership because I think the county still
I don't think that's been settled yet

922
01:15:47,84 --> 01:15:53,88
where they. Resolve that so we recognise.
I have perhaps be working with them as

923
01:15:53,92 --> 01:15:56,98
well. Craig will be

924
01:15:56,99 --> 01:16:03,55
a great addition to. The whole number
of people. If you look from right

925
01:16:04,03 --> 01:16:07,73
to personal just in the
extended with a plan B.

926
01:16:07,74 --> 01:16:12,29
To rent it out for events. So you could.

927
01:16:16,80 --> 01:16:21,92
Vary. The applicant quite
soon after this point.

928
01:16:23,95 --> 01:16:30,03
The applicant to add anything to the
presentation I don't have anything.

929
01:16:31,91 --> 01:16:37,21
Just I just be curious that the staff the
rest of the masterplan Elaine you when

930
01:16:37,22 --> 01:16:41,43
you would think that might
be. I know you had one done

931
01:16:41,44 --> 01:16:47,93
a few years ago it's gone to smoke. But
then I didn't feel that Andrea Oya spring

932
01:16:47,94 --> 01:16:52,46
from back there I'm sorry if you know I'm
Tony Ironman one thousand No seven River

933
01:16:52,47 --> 01:16:55,58
Road or I'm a lamb slain or

934
01:16:55,59 --> 01:17:01,40
a landscape architect at the good fortune
of working at the airport on this as well

935
01:17:01,41 --> 01:17:02,89
as they've asked me to prepare

936
01:17:02,90 --> 01:17:08,37
a proposal to assist them take their master
plan through city council city planning

937
01:17:08,38 --> 01:17:13,80
commission city council. Their focus as

938
01:17:13,81 --> 01:17:18,06
a fair board has been to take care of this
building here first so we haven't had

939
01:17:18,73 --> 01:17:25,17
a defined date yet. But in our
planning commission motion the

940
01:17:25,75 --> 01:17:32,69
zoning of the Master Plan B.'s take
place before the final occupancy

941
01:17:32,70 --> 01:17:38,25
permit for this silica I. Think we're very
comfortable that it will be before June

942
01:17:38,26 --> 01:17:43,41
of two thousand and twenty. The stress
on is that that's when it has to be

943
01:17:43,42 --> 01:17:48,96
submitted by. So we're it's going
to I know there is a draft of

944
01:17:48,97 --> 01:17:53,49
a plan they've shared with me and they've
asked me to come in and help refine it

945
01:17:53,50 --> 01:17:59,43
based on some of their comments as well
some of cities in the communities comments

946
01:17:59,44 --> 01:18:06,33
as well. Questions for

947
01:18:06,34 --> 01:18:13,04
them. Just to go on the levy
on the attacks that's goes

948
01:18:13,05 --> 01:18:19,24
back that expire. Twenty twenty one.

949
01:18:23,26 --> 01:18:29,17
That. Probably. Started with your.

950
01:18:38,49 --> 01:18:45,38
OK Thank you. For the

951
01:18:45,39 --> 01:18:51,39
connector another reading.
Thing. I mean that number.

952
01:18:52,54 --> 01:18:57,38
With numbers when you have. It. As

953
01:18:57,39 --> 01:19:04,29
a pleasure or you can cite you first
past the seasoning and clear agenda. The

954
01:19:04,30 --> 01:19:04,93
first review.

955
01:19:11,59 --> 01:19:15,61
That's Wisconsin. Third time pressure.

956
01:19:20,51 --> 01:19:27,36
Not for me I think they want to
build by the very last. Truth.

957
01:19:28,89 --> 01:19:33,68
Do you would you like to act on it next put
it up on your docket for the twentieth

958
01:19:34,57 --> 01:19:38,68
is not OK Yes I mean we have policies

959
01:19:38,69 --> 01:19:44,58
a couple both to bring you know
not how I. Could remember.

960
01:19:46,37 --> 01:19:50,98
Twenty one twenty two. Minutes
of three we are prepared.

961
01:19:53,19 --> 01:19:57,48
For the next number if you nest twenty
teams in Ordnance Survey he Bank company

962
01:19:57,49 --> 01:19:57,89
approving

963
01:19:57,90 --> 01:20:02,06
a combined preliminary and final development
plan to say he bank on approximately

964
01:20:02,07 --> 01:20:03,21
zero point eight want

965
01:20:03,25 --> 01:20:08,39
a car some property company three communities
in the district in the located at

966
01:20:08,40 --> 01:20:14,61
seventy five West William Street. In ordinance
number eighteen dash one nineteen an

967
01:20:14,62 --> 01:20:18,11
ordinance for fav think any
improvement initial use permit from

968
01:20:18,15 --> 01:20:22,71
a think on approximately zero point one
acre property is known to be three

969
01:20:22,72 --> 01:20:26,88
community business the streets in located
at seventy five West William Street.

970
01:20:32,20 --> 01:20:37,48
The therapist that Ameri member of the
council the this matter in terms of the

971
01:20:37,49 --> 01:20:44,04
conditional use and we normally keep them
together scheduled for public hearing. On

972
01:20:44,40 --> 01:20:50,26
January fourteenth so void obviously in
the year here before your next truly

973
01:20:50,27 --> 01:20:50,87
regular

974
01:20:51,20 --> 01:20:56,94
a business meeting that is not doesn't
involve budget. And we repair presented that

975
01:20:56,95 --> 01:21:00,88
time as per usual and that
would be that official here.

976
01:21:08,61 --> 01:21:14,78
I don't. Want one. And one
damn hard to find one.

977
01:21:16,48 --> 01:21:18,42
Point one reason for my.

978
01:21:26,22 --> 01:21:30,78
Ordinance number eighteen yes one twenty
in Oregon for another Company L.L.C.

979
01:21:30,79 --> 01:21:31,19
Approving

980
01:21:31,20 --> 01:21:35,53
a conditional use permit for blue sky carwash
on approximately one point two eight

981
01:21:35,54 --> 01:21:36,83
acres some properties not

982
01:21:36,84 --> 01:21:42,02
a one pm you agricultural district with
the plan mix you are really district and

983
01:21:42,03 --> 01:21:48,18
located on Lot two of the Copland
cropping development. In ordinance number

984
01:21:48,19 --> 01:21:51,71
eighteen just one twenty one in
Oregon for another Company L.L.C.

985
01:21:51,72 --> 01:21:55,97
Agreement to combine Can women entering
final development plan for blue sky carwash

986
01:21:55,98 --> 01:21:59,14
on approximately one point two eight
acres some properties down to

987
01:21:59,15 --> 01:22:02,10
a one pm you agricultural district with

988
01:22:02,11 --> 01:22:06,47
a plan mixed use overlay district in located
on Mott two at the consequent cropping

989
01:22:06,48 --> 01:22:12,92
development. In the meadow near
members of council if there's

990
01:22:12,93 --> 01:22:17,63
a to the last two cases the only thing I
would know for you is that this did come

991
01:22:17,64 --> 01:22:18,99
before the Planning Commission as

992
01:22:19,00 --> 01:22:23,33
a concept plan several months ago and
the generally well received and the

993
01:22:23,34 --> 01:22:27,91
information and then that in the concept
that you have the Plymouth plan that you

994
01:22:27,92 --> 01:22:33,82
have in front of you is in keeping with
that concept so we will present that in

995
01:22:33,83 --> 01:22:36,99
January and there's a condition we
use with that which will require

996
01:22:37,04 --> 01:22:43,63
a hearing. Check. You can
read longer than twenty five.

997
01:22:47,01 --> 01:22:51,31
Number eighteen this one twenty two ordinance
I was seeing the following benefits

998
01:22:51,32 --> 01:22:55,52
of the council Clark and declaring an
emergency in March because this ordinance is

999
01:22:55,53 --> 01:22:59,79
declared to be an emergency measure not
very city might be the preservation of the

1000
01:22:59,80 --> 01:23:04,51
public the property health safety in the
present city much to cost to acquire to

1001
01:23:04,52 --> 01:23:08,29
enact the changes affect on December twenty
sixth two thousand and eighteen which

1002
01:23:08,30 --> 01:23:12,22
coincides with the new calendar year in
the effective date of the main event

1003
01:23:12,26 --> 01:23:15,91
a plan for two thousand nine hundred
Therefore this ordinance shall be in full

1004
01:23:15,92 --> 01:23:17,42
force and effect immediately upon

1005
01:23:17,43 --> 01:23:24,26
a. Blocker. I'm also
talking about America will

1006
01:23:24,27 --> 01:23:28,93
click I guess not about the emergency cause
the Council chooses not emerged because

1007
01:23:29,00 --> 01:23:33,70
that's up to you but basically it would
take effect for thirty days if the can make

1008
01:23:33,71 --> 01:23:37,15
a retroactive to the day to just give
time if you want that would allow for

1009
01:23:37,16 --> 01:23:42,88
a referendum that's what emerges
because you know it. Is

1010
01:23:42,89 --> 01:23:48,36
a computer why this is an agenda right now
because let's mean we had we were it was

1011
01:23:48,37 --> 01:23:55,26
presented. An ordinance which would
be presented. Range of being in

1012
01:23:55,27 --> 01:24:02,03
each step we haven't had the conversation
amongst ourselves. About where or

1013
01:24:02,07 --> 01:24:09,01
which route we wanted to go. In or
not when our No no no no I'll meet

1014
01:24:09,40 --> 01:24:15,86
and she was booked as an ordinance.
Is an ordinance we was presented.

1015
01:24:17,02 --> 01:24:22,20
It would say that but in the to the to
the table and we will have conversations

1016
01:24:22,21 --> 01:24:28,100
which when we want to. Look at this is
decided to do an ordinance that was I'd

1017
01:24:29,04 --> 01:24:29,34
missed

1018
01:24:29,35 --> 01:24:33,25
a meeting or I missed the peats and you
know I think that's clearly something that

1019
01:24:33,26 --> 01:24:37,55
has been there doesn't see it let them
both ways and then they can show it will

1020
01:24:37,56 --> 01:24:38,40
just there was

1021
01:24:38,41 --> 01:24:43,79
a discussion. I'm sure the mayor the vice
mayor had about the importance of meeting

1022
01:24:43,83 --> 01:24:50,82
get this on the agenda and we were drawn
to go ahead and I. Saw counsel if I don't

1023
01:24:50,83 --> 01:24:54,92
hear anything from anybody every OK to
forward how did this on each of the hundreds

1024
01:24:55,02 --> 01:24:56,20
I only heard back from

1025
01:24:56,73 --> 01:25:03,17
a couple people the affirmative go ahead
that's. OK seems like they're found out.

1026
01:25:04,76 --> 01:25:06,71
My coordinates so looking over to see what

1027
01:25:06,72 --> 01:25:13,29
a great history that. Decision
is in. Essence and that we

1028
01:25:13,72 --> 01:25:20,69
as the council we're going to switch what
we want to do with this system. This

1029
01:25:21,06 --> 01:25:28,03
says are made to order supposed
to. Be we can remove it and we

1030
01:25:28,04 --> 01:25:31,35
can do no no I'm just I'm just going
to listen to something tonight

1031
01:25:31,36 --> 01:25:38,30
a misdemeanor or something. To I
didn't. Remember it right after

1032
01:25:38,44 --> 01:25:44,42
I can absolutely send it out because it
also had the pay plan included ranges in.

1033
01:25:45,51 --> 01:25:52,38
M four in five of them six as requested
and what this period is for so I think

1034
01:25:52,39 --> 01:25:58,87
that along with the ordinance in ASS They
said ask all of council to please ask me

1035
01:25:58,88 --> 01:26:03,64
if you are not interested because
we were bad enough against

1036
01:26:03,65 --> 01:26:09,12
a time issue. Following it the agenda
setting meeting that I had with their vice

1037
01:26:09,13 --> 01:26:15,52
there we were viewed that we knew the
proposed ordinance there is Kyle cowards like

1038
01:26:15,53 --> 01:26:19,13
Jim and I went on to the NEWSROOM

1039
01:26:19,14 --> 01:26:26,06
a little. Procedural by the good news is I
could jump in here but just because it's

1040
01:26:26,07 --> 01:26:31,44
on the agenda or were not affecting the
packages even under powered being right now

1041
01:26:31,45 --> 01:26:35,24
probably was but the stage in the months I
know yes I think we can still have that

1042
01:26:35,25 --> 01:26:39,30
conversation because the other which would
be the pay plan isn't going to be voted

1043
01:26:39,31 --> 01:26:44,93
on either so we can make adjustments up
until the next meeting if you want to have

1044
01:26:44,97 --> 01:26:47,70
a position we can make it work either
way don't you feel like you've offered

1045
01:26:47,71 --> 01:26:51,65
opportunities all of the time will probably
not really know if you want to go back

1046
01:26:52,04 --> 01:26:54,60
to the sessions knighthood you
know because you don't have to.

1047
01:27:01,50 --> 01:27:07,90
OK When you want to explain the all.
You want it needs I think that you.

1048
01:27:09,28 --> 01:27:15,83
Are. Up to count you want to act when
you're not because we can do this

1049
01:27:15,84 --> 01:27:22,42
effectively to give systems in the OK.
If you do this we can let you do an

1050
01:27:22,43 --> 01:27:26,26
effective must and we. Can.

1051
01:27:30,04 --> 01:27:35,83
Moving on I'll be out of out of town on
this weekend Jackie will be acting as

1052
01:27:35,97 --> 01:27:41,29
manager at the time unfortunately often
this is the holiday party which I've missed

1053
01:27:41,57 --> 01:27:46,38
some fortunate any for one one was very
worthwhile we heard from our governor elect

1054
01:27:46,39 --> 01:27:52,77
the line we were less Wexner very well
organized conference that I think was very

1055
01:27:52,78 --> 01:27:56,40
beneficial it was a D.M.'s a D.K.M.

1056
01:27:56,41 --> 01:28:01,08
Am special meeting on I think it's the
seventeenth that I'll be attending on behalf

1057
01:28:01,09 --> 01:28:07,95
of the city regarding this issue
with. The proposed tipping fees for

1058
01:28:07,96 --> 01:28:13,63
recycling and what responsibility the
district has to assist the communities that

1059
01:28:13,64 --> 01:28:16,84
are dealing with that right
now so that'll be a week from

1060
01:28:16,97 --> 01:28:23,61
a week from today and I did an
impromptu tour of the new fire station

1061
01:28:23,82 --> 01:28:27,67
firing the station today after the rotary
and they're working hard and there was

1062
01:28:27,68 --> 01:28:31,93
probably twenty five trucks there of all
the different subcontractors trying to

1063
01:28:31,94 --> 01:28:38,46
meet fire chief Donahue's deadline
of. Diving for beginning of January

1064
01:28:38,88 --> 01:28:45,83
so. We should have furniture delivered
starting December twenty first so

1065
01:28:46,16 --> 01:28:46,52
they're moving

1066
01:28:46,53 --> 01:28:51,95
a lot. But only that but it might be the
first quarter as we say before will be

1067
01:28:51,96 --> 01:28:52,49
operational.

1068
01:29:04,39 --> 01:29:05,56
Grounding you.

1069
01:29:11,81 --> 01:29:16,09
MARY. With. Your turn get

1070
01:29:16,10 --> 01:29:21,97
a current. And find. Your
way to get on the bus.